Rent Real Estate

The HOA Event Calendar

The HOA Event Calendar is an action plan which assists the Board in organizing and completing association business effectively. It also advises owners and residents well in advance so they can plan accordingly. Some musts to include: Compile one together with the Annual Budget to list cyclical maintenance events like gutter cleaning, parking lot sweeping and window washing. Add time frames for major renovation like painting and roofing so residents can plan vacations around them. Schedule meetings and other events a year in advance so owners know when they can petition the board. This kind of planning gives the owners the feeling that someone is actually steering the ship rather than being keel hauled behind it. In also counteracts the notion that the Board is operating in secret. Post it around the property and on the association website. With an Event Calendar, there are fewer surprises, more gets done and there will be greater harmony in the community. Here"s what one looks like: JANUARY 8 Annual Homeowner Meeting at the Clubhouse 10 Deadline for roof replacement, pool replaster, treework proposals 11 Inspect decks 15 Send financial reports to CPA 20 Sweep parking lots FEBRUARY 13 Board Meeting: Review roof, pool proposals, Newsletter MARCH File tax return by the 15th Annual fire extinguisher inspection APRIL 1 Maintenance Committee Grounds Inspection 15 Pool replaster project begins Dewinterize Walkthrough with Landscape Contractor Clean Clubhouse and stairwell carpets MAY 5 Work Party - Plant spring flowers 12 Board Meeting 25 Pool Opens Newsletter: Send Pool Rules; Announce Summer Social Clean gutters Wash windows Sweep parking lots JUNE Roof replacement project begins Deck repair project begins JULY 15 Summer Social 20 Treework begins AUGUST 15 Board Meeting: Appoint Budget Committee Newsletter SEPTEMBER 10 Close Pool 12 Chimney Inspections & Cleaning 15 Budget Committee Meeting Review insurance coverage 25 Wash windows OCTOBER 5 Work Party - Plant fall flowers Winterize15 Mail winterization notices to residents 22 Walkthrough with Landscape Contractor NOVEMBER 1 Grounds Committee Inspection 22 Board Meeting: Review & approve budget Newsletter: Request Board Candidates; Announce Christmas Party 25 Mail budget & fee notice DECEMBER 5 Clubhouse Cleaning Party 12 Christmas Party at Clubhouse 15 Clean gutters Questions? Call Management Company For more information on this subject, see www.Regenesis.net.

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